Social Event Policy

Effective Date

Wednesday, July 1, 2015

Office of Primary Responsibility

School of Graduate and Advanced Studies

Affected Parties

School of Graduate & Advanced Studies Students

Policy Statement

Events Subject to These Guidelines

  • Any event in which one or more kegs are present.
  • Events advertised to the graduate and professional student community in which alcohol of any type will be provided by a student organization. Social events can occur between the hours of 5 p.m. and 1 a.m. Monday through Thursday, between 12 p.m. and 3 a.m. on Friday and Saturday, and between 12 p.m. and 1 a.m. on Sunday. Social events before 5 p.m. on Friday must have special permission from an assistant dean of the graduate or professional schools.
  • Events where attendance is anticipated to reach more than 100 people or full club membership (whichever is smaller) and alcohol of any type is provided.

Guidelines for Social Gatherings

These guidelines outline pertinent information contained in the Dartmouth College Alcohol and Event Policies with the goal of facilitating event planning at the graduate and professional schools. Compliance with stated Dartmouth College policy below is required.

Social gatherings at Dartmouth College are an important part of our community life. For all events, regardless if alcohol is present, we strive to achieve the following goals:

  • Respect the rights of all individuals and respect the property of others.
  • Protect the health and safety of community members and their guests.
  • Empower and encourage students to assume an active role in the planning and management of social events.
  • Provide an enjoyable atmosphere conducive to positive social interaction.
  • When alcohol is present, model responsible alcohol use.
  • Decrease legal liability for students, organizations, and Dartmouth College.
  • Comply with College policy and state and local laws.

Hard Alcohol

Graduate students should note in reference to the Undergraduate Student Policy on hard alcohol:

Hard alcohol will not be permitted in these facilities: Residence Halls, Fraternity and Sorority Housing, Undergraduate and Senior Societies, Affinity Houses, Collis Center, Tom Dent Cabin, Robinson Hall, and ’53 Commons, including Sarner Underground, under any circumstances. 

Hard alcohol may also not be served at any Graduate Student events at which undergraduates are, or may be, present, including public areas of Sachem Village and North Park Street. 

While hard alcohol is permitted at events that only include Graduate Students, including public areas of Sachem Village and North Park Street, the Office of Graduate Studies, in collaboration with the Graduate Student Council, asks the Graduate community to respect the spirit of the alcohol policy and give careful consideration to including hard alcohol at any event.

Graduate and professional students should not place undergraduates at risk of disciplinary action by serving or providing hard alcohol in violation of this policy. Whatever the source of the hard alcohol, undergraduates and undergraduate student organizations will be disciplined for possession, consumption, or service in violation of the policy. Graduate and professional students must comply with the behavioral expectations of their schools.

Registering an event

Graduate student event organizers will submit a Social Event Registration Form to Safety and Security by noon at least three business days prior to the event. The event registration will not be approved if this form is not completed. This form may be completed in person at the Safety and Security Office where one additional form must be completed (in person).

In addition, the hosts should send Assistant Dean of Graduate Student Affairs Kerry Landers an email with a description of the event and include the names of the hosts and monitors. The host will then need to pick up a signed letter (on Graduate Studies letterhead) from the Assistant Dean and submit the letter in person to Safety and Security (5 Rope Ferry Road) three days before the event. Risk management requires hosts, monitors and servers to obtain and retain a Certificate of Achievement in "Total Education in Alcohol Management" from the State of New Hampshire. Contact the Alcohol and Other Drug Education Program for directions on how to obtain this certificate.

The sober monitor coordinator should send an email before each event reminding the monitors of their responsibilities. The hosts (i.e. the Socials) should meet with Safety and Security if an event has unique details (i.e. the brewfest).The hosts and alcohol monitors must be alcohol-free and sober for the duration of the event and available to respond in case of an emergency.

Problems During an Event

If there are any problems during the event, the organizers will contact Safety and Security directly (646-2234).

If Safety and Security comes to the event and observes a problem, they will seek out one of the organizers (hosts) and inform them of the problem at that time. The person/people responsible for the event should proactively make themselves noticeable and available so that they are easily identified by Safety and Security Officers.

Event Clean-up

The expectation is the facility used for an event will be left in the same condition as it was found.

At the end of the event, the organizers are responsible for making sure that all remaining alcohol is locked up and secured and that trash is put in its appropriate receptacle. This means that all kegs empty or otherwise should be untapped and locked away.

Any remaining alcohol that has already been served (i.e., cups of beer) should be collected and discarded.